Website Use Privacy Policy

Data Controller: Outer Temple Chambers Limited, The Outer Temple First Floor, 222 Strand, London WC2R 1BA

Data Protection Manager: Rhonda Murkin, rhonda.murkin@outertemple.com

This privacy policy explains how Outer Temple Chambers Limited, The Outer Temple, 222 Strand, London WC2R 1BA will collect, use or otherwise process your personal data.

“Personal data” is information relating to you as a living, identifiable individual. Outer Temple Chambers Limited will process your personal data in accordance with applicable data protection and privacy laws including the Data Protection Act 2018 and the UK GDPR.

Who are we?

Outer Temple Chambers is a set of barristers’ chambers. Most practitioners associated with this set of chambers are self employed individuals. Outer Temple Chambers is not a firm and its practitioners are not partners of employees of it.

Outer Temple Chambers Limited is the vehicle responsible for providing management and administrative support functions on behalf of the practitioners at Outer Temple Chambers.

Scope

This privacy policy aims to give you information on how Outer Temple Chambers Limited collects and processes your personal data through your use of this website, including any data you may provide through this website when, for example, you sign up to our newsletter or provide feedback on the service you have received.

This policy relates to the processing of personal data by Outer Temple Chambers Limited. We are a data controller for this information. This means that we are responsible for how we hold and use personal data about you.

This website is not intended for children and we do not knowingly collect data relating to children.

It is important that you read this privacy policy together with any other privacy policy we may provide on specific occasions when we are collecting or processing personal data about you so that you are full aware of how and why we are using your data. This privacy policy supplements other notices and privacy policies and is not intended to override them.

Data protection principles

We will at all times comply with the data protection principles set out in the UK GDPR and Data Protection Act 2018 (which includes not only electronic data, but also personal data held in paper format in filing systems). We will ensure that your personal data is:

  • processed lawfully, fairly and in a transparent manner;
  • collected for specified and legitimate purposes that have been clearly explained to you and not further processed in a way that is incompatible with those purposes;
  • adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
  • accurate and kept up to date;
  • kept in a form which permits your identification for no longer than is necessary for those purposes; and
  • processed in a way which ensures appropriate security of data.

In addition, the principle of accountability means that we, as data controller, are responsible for and must be able to demonstrate compliance with these principles.

For these purposes, personal data means any information about an individual from which that individual is capable of being identified. It does not include data where the identity has been removed (anonymised data). There are ‘special categories’ of sensitive personal data which require a higher level of protection and which are referred to below.

What types of personal data do we collect about you?

This website uses cookies to improve your experience while you navigate through the website. Out of these, the cookies that are categorized as necessary are stored on your browser as they are essential for the working of basic functionalities of the website. We also use third-party cookies that help us analyze and understand how you use this website. These cookies will be stored in your browser only with your consent. You also have the option to opt-out of these cookies. But opting out of some of these cookies may affect your browsing experience.

We may collect, use, store and transfer different kinds of personal data about you which we have grouped together as follows:

  • Identity Data may include your first name, last name, username or similar identifier, and title.
  • Contact Data may include your address, email address and telephone numbers.
  • Technical Data includes internet protocol (IP) address, browser type and version, time zone setting and location, browser plug-in types and versions, operating system and platform, and other technology on the devices you use to access this website.
  • Profile Data includes your subscription preferences, feedback and survey responses.
  • Usage Data includes information about how you use our website and services.
  • Marketing and Communications Data includes your preferences in receiving marketing from us and our third parties and your communication preferences.

We also collect, use and share Aggregated Data such as statistical or demographic data for any purpose. Aggregated Data could be derived from your personal data but is not considered personal data in law as this data will not directly or indirectly reveal your identity. For example, we may aggregate your Usage Data to calculate the percentage of users accessing a specific website feature. However, if we combine or connect Aggregated Data with your personal data so that it can directly or indirectly identify you, we treat the combined data as personal data which will be used in accordance with this privacy policy.

We do not collect any Special Categories of Personal Data about you (this includes details about your race or ethnicity, religious or philosophical beliefs, sex life, sexual orientation, political opinions, trade union membership, information about your health, and genetic and biometric data). Nor do we collect any information about criminal convictions and offences.

How do we collect your personal data?

This information may be directly provided by you. You may give us your Identity or Contact data by filling in forms or by corresponding with us. This includes personal data you provide when you create an account on our website, subscribe to our services or publications, request marketing to be sent to you, respond to a survey or give us feedback or contact us.

We may use automated technologies or interactions. As you interact with our website, we will automatically collect Technical Data about your equipment, browsing actions and patterns. We collect this personal data by using cookies. You will be asked to accept our cookie policy when you enter the website where you will find full details.

We may also obtain Technical Data from third parties including analytics providers such as Google.

Third Party Links

This website may include links to third-party websites, plug-ins and applications. Clicking on those links or enabling those connections may allow third parties to collect or share data about you. We do not control these third-party websites and are not responsible for their privacy statements. When you leave our website, we encourage you to read the privacy policy of every website you visit.

Data Security

We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. In addition, we limit access to your personal data to those with a genuine business need to access it. They will only process your personal data on our instructions and they are subject to a duty of confidentiality.

We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.

How long do we keep your personal information?

Personal data that is processed by us will not be retained for any longer than is necessary for that processing, or for purposes relating to or arising from that processing (including any legal, accounting regulatory and reporting requirements) and in line with our Data Retention Policy which is available on request. This policy is reviewed periodically and the periods for storage specified in it may alter depending on the requirements of law and regulation, best practice and insurance.

Please note, however, that different periods for keeping your personal data may apply depending upon the type of data being retained and the purpose of its retention.

In some circumstances we may anonymise your personal information so that it can no longer be associated with you, in which case we may use such information without further notice to you.

The legal basis for processing your personal information

The UK GDPR requires all organisations that process personal data to have a lawful basis for doing so. The lawful bases identified in the UK GDPR are:

  • Consent of the data subject
  • Performance of a contract with the data subject or to take steps to enter into a contract
  • Compliance with a legal obligation
  • To protect the vital interests of a data subject or another person
  • Performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
  • The legitimate interests of ourselves, or a third party, except where such interests are overridden by the interests, rights or freedoms of the data subject.

How do we use your personal information and on what basis?

We will only use your personal data when the law allows us to. The primary purpose for processing your personal data is to provide you with information about the services we offer, our work, activities and matters such as invitations to events and seminars that we think you will find of interest. In addition we may use your personal data to seek feedback from you. From time to time we may invite you to events that we run jointly with other organisations. If you register for such an event then we may share your contact details with that organisation.

We may also send you questionnaires or surveys about issues that we think are of interest to clients, or for research purposes. We may also occasionally telephone you to discuss these matters.

You will receive marketing communications from us if you have requested information from us or purchased services from us and have not opted out of receiving that marketing. We do not otherwise share your data for marketing purposes.

We may need to process your personal data in order to ensure that we are able to protect your interests (or those of someone else) and where it is needed in the public interest. We may also use your personal data where it is necessary for our legitimate interests (or those of a third party) and your interests and fundamental rights do not override those interests. We have a legitimate interest in processing your personal data including:

  • in order to maintain accurate and up-to-date records and contact details;
  • for the management, administration and operation of Chambers, including troubleshooting, data analysis, testing, system maintenance, support, reporting and hosting of data and regulatory functions;
  • for all business development and marketing purposes;
  • establishing, exercising and defending legal claims;
  • to measure and improve the performance of our website in order to provide you with the best possible visitor experience;
  • in the case of subscribers to our newsletters, event registration and any other digital content we may provide from time to time, in order to establish and maintain a mutually beneficial relationship with you.

There may also be instances where we need to obtain and process data in order to satisfy legal requirements placed upon us including record keeping, administration and regulatory activities.

We may rely upon your consent particularly in relation to our marketing activity. At all times you retain the right to withdraw your consent. Where we have relied upon your consent and you opt to withdraw it this does not invalidate our lawful basis for processing data historically.

We confirm that your personal data will only be used for the purposes for which it was collected, except in those circumstances where we reasonably consider that it needs to be used for another reason, and that reason is compatible with the original purpose. Should we need to use your personal data for an unrelated purpose, we will notify you, and we will explain the legal basis which allows us to do so.

Note that we may process your personal information without your knowledge or consent, in compliance with the above rules, where this is required or permitted by law.

Opting Out

You may opt out of marketing communications at any time by contacting our communications@outertemple.com or you can use the unsubscribe function or opt out in the communication you receive.

Where you opt out of receiving these marketing messages, this will not apply to personal data provided to us for any other purpose.

Cookies

You can set your browser to refuse all or some browser cookies, or to alert you when websites set or access cookies. If you disable or refuse cookies, please note that some parts of this website may become inaccessible or not function properly. For more information about the cookies we use, please see read our cookie policy when you enter the website.

What if you fail to provide personal information?

If you decide not to supply personal data that we have requested and as a result we are unable to comply with our professional, legal or regulatory obligations, then we may not be able to facilitate acting for you or enter into a relevant contract with you.

Sharing your data with others

Your personal data may be seen or used by our staff in the course of their duties or others working lawfully with us in the ordinary course of our business (for example agency staff and those working for us on a consultancy basis).

We may need to share your data with relevant third parties (for example other professional advisers, agencies responsible for the detection of crime and fraud and auditors) in order to fulfil our legal and professional obligations or where you ask us to share your data. In the event of a complaint we may need to share your information with the members of Outer Temple Chambers involved in the administration of complaints, the Bar Standards Board and the Legal Ombudsman.

We may also outsource some of our support services or engage consultants and others to support us (for example business administration, marketing, IT and system administration services). In these cases relevant personal data would be provided to and processed by the provider of such services, in accordance with the terms of our contract with them and to the extent appropriate for the performance of that contract.

We might need to share your personal information in order to obtain necessary confidential legal advice or to comply with our insurance, legal or regulatory obligations. For example, we may have to provide some or all of the information to our insurers, legal advisors, public authorities such as HMRC, or to a court/tribunal.

Transferring your data outside the UK

We do not expect to transfer your personal information outside the UK. If we do we will ensure the relevant safeguarding measures are in place.

Your rights in relation to your data

Data protection legislation gives you various rights in relation to your personal data that we hold and process. These rights are subject to specific time limits in terms of how quickly we must respond to you. The rights which data subjects have are, in the main, set out in Articles 12–23 of the UK GDPR. They are as follows:

  • Right of access – this is usually known as making a data subject access request. It enables you to obtain from us confirmation as to whether or not personal data concerning you is being processed, and, where that is the case, access to that personal data and various other information, including the purpose for the processing, with whom the data is shared, how long the data will be retained, and the existence of various other rights (see below).
  • Right to rectification – this enables you to have any inaccurate or incomplete personal information we hold about you corrected.
  • Right to erasure – sometimes referred to as the right to be forgotten, this is the right for you to request that, in certain circumstances, we delete data relating to you.
  • Right to restrict processing – the right to request that, in certain circumstances, we restrict the processing of your data.
  • Right to data portability – the right, in certain circumstances, to receive that personal data which you have provided to us, in a structured, commonly used and machine-readable format, and a right to have that personal data transmitted to another controller.
  • Right to object – the right, in certain circumstances, to object to personal data being processed by us where it is in relation to direct marketing, or in relation to processing where we are relying on the legitimate interests of the business as our legal basis for doing so.
  • Right not to be subject to automated decision making – the right not to be subject to a decision based solely on automated processing, including profiling, which produces legal effects concerning you, or similarly significantly affects you. We do not envisage that any decisions will be taken about you based solely on automated decision making, including profiling.

Full details of these rights can be found in the UK GDPR or by reference to guidance produced by the Information Commissioner’s Office.

In the event that you wish to exercise any of these rights please contact the Data Protection Manager. Some of these rights are not automatic, and we reserve the right to discuss with you why we might not comply with a request from you to exercise them. We may need to request specific information from you in order to verify your identity and check your right to access the personal data or to exercise any of your other rights. This is a security measure to ensure that your personal information is not disclosed to any person who has no right to receive it.

Where you have provided your consent to the processing of your personal data for a specific purpose, you have the right to withdraw your consent for that specific processing at any time. This will not, however, affect the lawfulness of processing based on your consent before its withdrawal. If you wish to withdraw your consent please contact the Data Protection Manager. Once we have received notification that you have withdrawn your consent we will no longer process your personal information for the purpose you originally agreed to.

Making a complaint

If you have any queries as to the acquisition, use, storage or disposal of any personal data relating to you please contact the Data Protection Manager (rhonda.murkin@outertemple.com).

Despite our best efforts, inevitably sometimes things do go wrong. If you are unhappy with any aspect of the use and/or protection of your personal data, you have the right to make a complaint to the Information Commissioner’s Office, who may be contacted in writing at Wycliffe House, Water Lane, Wilmslow, Cheshire, SK9 5AF; by telephone on 0303 123 1113; by fax on 01625 524510; or online at www.ico.org.uk. We would, however, appreciate the chance to deal with your concerns before you approach the ICO so please contact us in the first instance.

Changes to this policy and your duty to inform us of changes

This privacy policy is reviewed annually. The terms and provisions of this policy may be changed, updated and amended from time to time.

It is important that the personal data we hold about you is accurate and current. Please keep us informed if your personal data changes during your relationship with us.

If you would like this policy to be supplied to you in another format (for example audio, large print, braille) please contact the Data Protection Manager.

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